Recharter Assistance
UNIT LEADERS:
Below are the the internet recharter user guide, FAQ, and instructions on how to use my.scouting to check your roster as well as the Youth Protection training status of your leaders. Also, please complete this Recharter Turn-In Items to update your Authorized Unit Account Users as well as provide Friends of Scouting presentation dates for your unit.
This year, the Gamehaven Council will pay your Unit Charter Fee ($100) if your unit submits the following by Friday, December 15th.
Your unit’s recharter including payment and correct uploaded files for any new youth or adult members with recharter.
- A Friends of Scouting Presentation date for 2024 occurring before April 30, 2024.
RECHARTER WEBINAR (Recorded 10/17/2023):
Steps to the charter renewal process:
To make this process as easy as possible, please take the following steps.
STEP A. Prepare:
Select an adult: Only Key 3 leaders (unit leaders, committee chair or chartered Org Rep) or Key 3 Delegate will have access . NO ACCESS CODE IS NEEDED.
Download and review the 2024 Internet Recharter Guide 2.0 and Annual Charter Agreement. and Explorer’s Memorandum Agreement
Review this webpage and the Online 2024 Charter Renewal Resources. 2024 internet rechartering is available through Scout Book account/internet advancement link, or though My.Scouting/bsa weblinks/internet advancement 2.0 (not internet rechartering) or https://advancements.scouting.org
STEP B. Ensure everyone is registered before starting the online charter renewal:
Obtain a current roster:
The Unit Key 3 can access and print roster from my.scouting.
Review the roster for any missing youth or adults. Locating the Roster Tool in My.Scouting
Collect membership applications for any missing youth or adult.
This can be done with paper applications or through the online membership application process at beascout.org.
Collect the right fees- ensure that you collect fees for the full 2024 year. Reminder that any new youth added in re-charter process will be assessed the $25 joining fee.
Questions? Contact the Registrar, Pam Legried, or your district commissioner or district executive.
Turn in all applications before December 1, 2023.
Wait a day or two for online applications to process, and a few days for paper applications to be manually processed.
Obtain a fresh roster from My.scouting to ensure new persons are registered before proceeding to Step C.
Step B is very important. It ensures that all persons are listed when you begin online renewal, which will make the process MUCH simpler and easier!
STEP C: Begin the online charter renewal process
Access the Online Charter Renewal System: https://advancements.scouting.org
THREE WAYS TO PAY – However the pay to council is the best way to go, especially if Registrar needs to make changes on any errors for your unit.
Key dates for the charter renewal process:
October 1,2023: Online system activated.
December 15, 2023: On or before December 15th turn in the completed charter packet to Council office or to your district.
This year, the Gamehaven Council will pay your Unit Charter Fee ($100) if your unit submits the following
by Friday, December 15th:
Your unit’s recharter including payment and correct uploaded files for any new youth or adults members added with the recharter.
A Friends of Scouting Presentation date for 2024 occurring before April 30,2024.
January 31, 2024: Internet Recharter Portal closes
Helpful online resources:
Membership Application Forms – source to download YOUTH fillable and ADULT membership forms.
- Journey to Excellence Forms – Resources are accessed by Key 3 Leader from bsaweblinks/JTEresources on the my.scouting.org home page.
- Charter certificates and Membership Cards– How to print- Click on the links to get the details on how to print. These can be accessed by Key 3 leader from the organization manager tool in My.scouting.org.